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  • You are here: Home-> News->Build A Virtual Cubicle for Yourself

    Whether working remotely is productive or not depends on the work environment at a given location. Here are some basic tips for building a good virtual cubicle no matter where you work. Many are simply common sense, but all are tried and true methods I've used for years to work anywhere.

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    Choose your venue wisely

    Cubicle farms are not the most comfortable place to work, but compared to some venues they can be downright comfortable. That's why it is important to choose your remote work spot wisely. Coffee shops are popular work venues, but they can often be a mixed bag when it comes to providing a proper work environment. Many shops are as noisy as can be, so preparing for that possibility is a must.

    In large cities there are alternative work spots that few use, making them great remote offices occasionally. I find neighborhood libraries make for great quiet work spots that are comfortable for a few hours. It is imperative you work quietly, but you get lots of quiet in return. I often listen to music with headphones to keep my noise down.

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    Many museums have comfortable places to work reserved for supporters, and for a reasonable annual contribution they'll let you set up whenever you want to get some work done. They often provide nice tables and chairs for patrons who like to come in and soak up the unique environment that can only be found in museums. This has the added advantage of providing great breaks from work sessions, spent checking out the exhibits. It is a win-win situation.

    Many cities have coworking establishments that allow transient workers to drop in and work for a few hours. These places have good WiFi and in addition to a proper work environment they have other like-minded individuals that can provide interaction for those who typically work in the isolated home office. Many coworking offices have different levels of membership available, from private office rentals to free to be a good remote worker.

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    Those who work outside the home office a lot end up frequenting a coffee shop or similar place. Remember that these are places of business; don't wear out your welcome. Buy a beverage every time you come in to work. Be sure to chat up the workers and get to know them; they will get to know you in the process and will look forward to your visits. They are in business to make money, and most places love the regular patron. You'll have fewer problems sitting for extended periods if you get to know the staff.

    Don't abuse the environment with loud phone calls. Nothing gets staff and other patrons annoyed faster than the remote worker constantly making loud phone calls in the midst of everyone. If you must make/take a call, walk outside to do so. No one wants to listen to your one side of the conversation. Use a headset with your phone, preferably one with noise cancellation so the other party can hear you in noisy environments. You are working in a coffee shop, and your professional image will suffer if those you converse with by phone are aware of that. A good headset will give the appearance that you are working in an office as expected, while minimizing the disruption to those around you.

    Don't regularly have meetings in the coffee shop. Most shops have limited space available, and dominating it with meetings won't win you any friends. More importantly, a public venue is not the place for a business meeting, as everything discussed will be shared with the crowd. I have witnessed confidential business meetings on more than one occasion in coffee shops, where I had no business being privy to everything discussed.

    Even worse than having private meetings in public places, do not conduct job interviews there. This is not fair to the interviewee, as all patrons become privy to a very private conversation. It also makes everyone in earshot very uncomfortable, and will get you labeled as a bad patron.

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    Virtual cubicle gear bag

    No matter where you set up to work remotely, having the proper gear in the bag can go a long way to dealing with any eventuality that crops up in such sessions. Having the proper notebook computer is a given, and especially one with good battery life. It is not always possible to find a power outlet in coffee shops and the like, so it is good to be prepared for working as long as needed using battery power. A second laptop battery may be a good investment for those who frequently work remotely.

    Bring backup connectivity even if the venue has WiFi. It's not that uncommon for a hotspot to not be working, or to be so saturated that the network crawls. If connectivity is important, bring your own in the gear bag. This can be a mobile hotspot device like a MiFi, or a smartphone with the hotspot feature enabled. This requires a monthly fee to activate, but for those who frequently work remotely it is usually a worthwhile expense. It is liberating to not have to worry about connectivity wherever you might work.

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    Conclusion

    Following these tips will go a long way to helping build a productive virtual cubicle just about anywhere. The advantages of working remotely will be leveraged to the fullest with the proper gear and attitude.