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  • You are here: Home-> News->The Tips to Arrange your Conference Room Effectively

    With a useful reference introduction,  meeting room layouts and the style could be different as the meeting table and chair change.

     Boardroom Style
    A rectangular or oval table set up with chairs around all sides and ends.
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    Used for
    This table layout is often used for Board of Directors meetings, committee meetings, or discussion groups.

    Set-up hints
    Many facilities offer rooms with permanent conference tables in a variety of shapes.
    If these are not available, standard conference tables can be placed together to form a square, rectangle or hollow square.
    Remember, the larger the set-up, the harder it is for attendees to see others at the end opposite them.

    Pros
    Good work space
    Good working atmosphere
    Good interaction between participants

    Cons
    Not ideal for audio-visual presentations
    Not ideal for speakers
    Not ideal for larger groups


    Theater Style
    Seats or chairs in rows facing a staging area, head table, or speaker (with no conference table)

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    Set-up hints
    This is a very flexible room set-up. Rows can be circular, semi-circular, straight, or angled toward the focal point.
    Offset each row so that attendees don’t have to look at the person in front of them (this will increase the space required).
    If using banquet type chairs, space them 3” to 6” apart as these chairs are normally narrower than most people’s bodies.
    If you have space, allow for 24” between rows to allow attendees easy movement in and out of the row.

    Used for
    This is the most efficient set-up when the attendees will act as an audience. This set-up is not recommended for food events or if note taking is required.

    Pros
    Good for large groups when reading/writing are not required

    Cons
    Elevation changes needed for large groups
    No writing surface
    Minimal group interaction


     U-Shape
    A series of conference tables set in the shape of the letter U, with chairs around the outside.

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    Set-up hints
    A minimum of 2’ of table space is required per attendee.
    Skirt the inside of the “U” if attendees are being seated only on the outside.
    Avoid the “U” set-up for groups greater than 25, as the sides of the “U” become too long and may not promote participation from all attendees.


    Used for
    This layout style is often used for Board of Directors meetings, committee meetings, or discussion groups where there is a speaker, audio-visual presentation or another focal point.

    Pros
    Good work space
    Good interaction between participants
    Ideal when audio-visual or speakers are involved

    Cons
    Not ideal for larger group


     Classroom Style
    Rows of conference tables with chairs facing the front of a room (and usually a speaker), providing writing space for each person.
    图片.png

    图片.png

    Used for
    This room set-up is ideal for note taking, meetings requiring multiple handouts or reference materials, or other tools such as laptop computers. This is the most comfortable set-up for long sessions and allows refreshments to be placed within reach of each attendee.

    Set-up hints
    Tables that extend beyond the stage or podium should be angled toward the speaker.
    Allow for approximately 2’ of space per person at each table. (More space may be required depending on a number of materials).
    Minimum space between tables is 3’. Provide 3½’ if space allows, for ease of movement in and out of rows.

    Pros
    Presenter can see all participants
    Accommodates large groups in less space

    Cons
    Minimal interaction possible
    Participants only see each other’s backs