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  • You are here: Home-> News->Tips to Keep Your Desk Organized and Productive

    Do you return to more clutter than you remember leaving in the first place?

    Do you think your desk a mess?

    Don’t let your messy workplace impede your ability to get your work done.

    Here are tips to keep your desk clear of clutter and ready for work.

    Productivity = Cleanliness

    Keeping your desk clean is key to being able to get your work done.

    Despite the excuses that some will given, files are not organization/ And a messy workspace isn’t conducive to being productive.

    When inspiration or motivation hits, you don’t want to be searching for space to set down your important work or fighting back the flood of stuff on your desk.

    Here are advises to Help You Keep Your Desk Clean and Organized:

    used office desk.jpg

    1.Schedule Regular Cleaning Time– If you have not cleaned your desk in a month, it could take you a few hours to tidy it up. However, if you do it daily, it should only take a few moments. Avoid compounding your organizing time by scheduling a designated time each day.

    2.Designate a Physical Inbox We all have too many email inboxes, yet many people no longer have a physical one on their desk. You need one place for incoming papers to reside. Otherwise, they will scatter all over the existing documents on your desk.

    3.Have a Trash Can Within Reach If you have to get up from your desk to reach the trash, then it is too far away. (Nor do you want to be playing trashcan paper toss…) Make sure that you can easily and quickly reach the trash from your chair.

    4.Get Rid of Unnecessary Clutter Do you need all those knickknacks and office accessories laying all over your desk? Unless they serve a purpose, get them off your work surface. You don’t have to go to the extreme of creating a sterile workspace, but if you are not using it, move it off your desk.

    5.Minimize Incoming Paper – Stop that incoming paper flood, or at least minimize it to the extent possible. Eliminate unnecessary subscriptions, reduce the number of paper reports and memos. If you don’t need something in hard copy, then stop it from coming to your desk.

    6.Never Put Trash Down – Whether it is a piece of paper or a food wrapper, never set trash down. Get in the habit of holding it in your hand until you can reach your trash can. (See #2) You don’t want to put trash on your desk and forget about it. As well, that half-empty soda is an accident waiting to happen.

    7.When in Doubt, Throw It Out – You will never need 99% of the papers that you are saving. When in doubt, throw it out. If you truly need a hard copy, make sure you have a filing system to put it where you will know where to locate it.

    8.Scan It– Is the price of a scanner worth the peace and organization it will bring? Yes! Clear that paper clutter, by scanning it into soft copy or PDF.

    9.Clean It Before You Leave It – If your boss were to come to your desk after you departed for the day, would you be proud of what he or she would see? One of the best times to clean your desk is the end of the day. It brings closure to your work day and sets you up for a clean start tomorrow.

    10.Take a Picture – Do you have items on your desk that are simply for reference? A battery or ink cartridge that you need to replace? Or a clipping or article? Instead of leaving these items on your desk, take a picture with your cell phone. You will be more likely to have your phone with you when you need to reference the item.