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Tips for Choosing the Right File Cabinet
If you have odd-sized paperwork that you wish to store, when going file cabinet shopping, carry a sample to check if it fits.
Filing, even in today’s technology-centric world, is one of the biggest problems that most offices face. Sure you can save all kinds of data and records on a tiny little chip, but paperwork cannot be avoided in all cases. The level of authenticity associated with a hard copy of a document can never be equaled by a soft copy. However, storage of the said documents can be more than a tedious task in the absence of an efficient filing system. And one of the prerequisites for that is a good filing cabinet. Here’s a brief look into the types of filing cabinets, followed by a set of tips on choosing the right one.
Choose a File Cabinet that …
Firstly, there has following basic features require
Is it mobile enough for you to clean under it when required?
Does it come with warranty? What if parts need to be replaced?
Does it have a follower block: an adjustable plate at the back of the drawer to prevent documents from falling over.
Does it have interlocking drawers to prevent drawers from falling out when multiple are open?
Does it come with a protective coating to prevent damage from rust?
Is suitable for the area you need it in？
Where do you intend to use the cabinet? Is it just to keep your bills and other important documents at home, or are you looking for something for an office? For home use, simply designed but beautifully patterned wooden ones are preferred. They add to the aesthetics of the room and are easy to use as well. For office use, metal ones are preferred because they are:
Is it perfect for your filing needs?
What size of paper do you generally file? How frequently do you or will you actually use the cabinet? If you plan to use it regularly, a metal one makes more sense because it can handle rough usage and wear and tear better.
Is it made of good material ?
As mentioned earlier, an office will benefit better from a metal file cabinet. Steel is the general favorite for file cabinets as it is sturdy and can withstand heavy loads. Make sure the piece you select has sturdy drawers that extend completely when pulled. Check that the drawers come with a ball bearing suspension which makes it easy to open and close drawers, not to mention save the ears from that irritating screeching sound that ill-fitted drawers make.
Is it loaded with safety and security features?
The protection of documents within a filing cabinet is essential. So, choose a cabinet that is packed with safety and security features. Ensure that it has a single locking system for security. You can always have the lock system changed after buying, but ensure that it has one to begin with.
To prevent destruction of documents by fire, opt to buy a file cabinet that has an Underwriters Laboratories Class 350 rating. Cabinets with this fire rating can protect contents within them even in a fire that rages at 1700°F by maintaining an internal temperature of 350 degrees. They can even resist high impact; for instance, a drop from 30 feet.
These are the salient features that any average file cabinet should have. So, keep them in mind